1 in 3 pregnant workers feel unsupported by their employer at some point during pregnancy, which can lead to job dissatisfaction, reduced wellbeing  and increased staff turnover.

Pregnancy is an exciting and life-changing time, but it also brings physical challenges, especially in the workplace. One of the most common issues pregnant employees face is discomfort while working, particularly in desk based roles.

As pregnancy progresses, it’s common to experience back, hip and pelvic pain, alongside fatigue and postural changes. A workstation that once felt comfortable may no longer be suitable, so making adjustments essential.

Whether you’re an employer supporting a pregnant worker or an expectant mother wanting to understand your rights, it’s important to know your responsibilities – or what you’re entitled to.

Legal Responsibilities for Employers

Under UK health and safety law, employers have a clear duty to protect the health of new and expectant mothers at work. This includes:

• Carrying out a specific risk assessment for pregnant workers
• Reviewing and updating assessments as pregnancy progresses
• Making reasonable adjustments to reduce identified risks

“Once you have been notified in writing that an employee is pregnant, has given birth in the last six months, or is breastfeeding, you must complete an individual risk assessment for that worker.” The Health and Safety Executive (2025)

Why DSE Assessments Are Especially Important During Pregnancy

Pregnancy related changes can increase the risk of discomfort and musculoskeletal issues if workstations aren’t properly adjusted. A pregnancy specific DSE assessment helps to:

• Manage back, neck and hip pain
• Improve posture and circulation
• Minimise fatigue and discomfort
• Support wellbeing throughout each trimester

Simple adjustments (such as chair support, screen height, footrests or more frequent breaks) can make a significant difference.

Supporting Pregnant Employees at Work

Providing a supportive working environment goes beyond compliance. It also:

• Demonstrates that you value your employees
• Improves morale and job satisfaction
• Reduces sickness absence
• Encourages staff retention before and after maternity leave

Pregnancy related DSE assessments should be reviewed regularly and supported by open communication, allowing employees to raise concerns early and feel genuinely supported.

“You must regularly review your worker’s individual risk assessment and make any necessary adjustments as the pregnancy progresses or if there are significant changes to their work or workplace.” The Health and Safety Executive (2025)

Need Help With DSE Assessments for Pregnant Workers?

If you’re unsure how to support a pregnant employee, or want to ensure your workplace is fully compliant, we’re here to help!

Get in touch today to arrange a professional DSE assessment for your pregnant workers, expert guidance on reasonable adjustments and ongoing support to create a safer, more inclusive workplace.

You can give us a call on 01422 652257, email us at info@posturechairs.co.uk or fill out the form below for more details.